Dubois Strong Seeking Office Manager
June 13, 2023 – Dubois Strong is seeking a full-time Office Manager.
The Office Manager supports and manages daily administration functions of the Dubois Strong business office and contributes to the collective efforts of the organization. You will be important to the organization by maintaining a good relationship with those who communicate with Dubois Strong. Confidentiality and attention to detail will help you manage the interactions with Dubois Strong board members, community leaders, and partners. Confidentiality will be an important part of the role due to being in contact with personal and private information on a daily basis.
Quick Summary
The Dubois Strong Office Manager will be self-motivated, persistent, quality-driven, a quick learner, have communication skills and a positive attitude, and be able work independently, as well as with others.
Examples of Responsibilities
Direct phone calls and visitors
Provide administrative support to DS staff on special projects, facilitating necessary meetings preparation, and lunches
Pick-up and distribute mail
Maintain appropriate filing systems
Coordinate with financial firm payroll distribution, financial and tax reports
Manage office calendar, preparation of all board meeting materials
Main Performance Goals
Short Term (0 to 3 months)
Learn to direct phone calls, visitors, and customers
Learn about and becoming proficient at helping DS staff with projects, facilitating the scheduling of meetings, and lunches
Learn and maintain appropriate filing systems
Understand the nature of personal and private information and the importance of confidentiality
Learn the how Dubois Strong works with a variety of partners to make progress on a variety of projects
Learn communicate the value of being a Dubois Strong Investor
Midterm (3 to 6 months)
Understand overall work flow by the end of 6 months
Develop full understanding of Dubois Strong finances: Monthly accounts payable/receivable, payroll, financial reports while coordinating with the Dubois Strong Treasurer
Develop skills that would enhance job performance regarding filing systems, and electronic record keeping
Understand how to submit reports to USDA for Enterprise Loan Program grant
Understand Grow Dubois County and how it supports Dubois Strong
Long Term (6- 12 months)
Create and support a culture that is focused on continuous improvement regarding responsibilities
Work with DS team members to coordinate scheduling and the office calendar
Maintain good attendance record
Work as a team with members of the DS staff
Prepare all financial and legal documents for annual audit
Basic Background Requirements
Excellent oral and written communication
Experience with Microsoft Outlook, Word, Excel, PowerPoint, and Zoom
Associate Degree in Business Administration or 2 years of work experience
Office Manager works 37.5 hours a week
Interview with Dubois Strong hiring team
Benefits
13 Paid holidays
15 Days PTO annually
Individual Retirement Account (IRA), Employer Match up to 3%
Work Schedule Flexibility
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, genetic information, disability, or protected veteran status. Dubois Strong is an Equal Opportunity Employer
To be considered for this position, please fill out the application for employment and email it along with your résumé to ecole@duboisstrong.com
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Dubois Strong is Dubois County, Indiana’s collaborative, public-private partnership that maximizes community resources and assets to foster economic growth. Dubois Strong works to grow new businesses and expand existing ones with marketing, networking, training seminars, access to capital, site selection assistance and intellectual properties. The Dubois Strong philosophy is to make a business startup, an expansion or a relocation as easy and as user friendly as possible. Dubois Strong is the county’s economic development source for innovative entrepreneurs and thriving businesses.
Media Contact | Samantha Gray Knies, sgray@duboisstrong.com